4-H Council of Alberta

The information below is kindly provided and updated by 4-H Council of Alberta. For more information or if there are any questions regarding the topics below please contact Susann Stone of the 4-H Council of Alberta directly: susann.stone@4hab.com.

 

Golden Clover Award  |  Cleaver Kids  |  Leader Screening  |  access the On-Line Leader Screening  |  Insurance  |  Heritage Family  |   Contact  4-H Council of Alberta - Director At Large - deadline Apr 30

4-H Council of Alberta

The Alberta 4‑H Council assists with communication between the members, leaders, clubs, councils and 4-H Alberta Partners as well as the promotion of the 4-H program.

 

Who are we?

4-H Council of Alberta By-Laws  |   4-H Alberta Council Business Plan

The Council’s mandate within 4-H Alberta is to:

  • Send a representative to the Canadian 4-H Council
  • Negotiate and purchase insurance through the Canadian 4-H Council as well as manage insurance claims and inquires
  • Lead policy development, implementation as well as governance (i.e. Grievance Process and the administration)
  • Administer the Golden Clover Award
  • Recommend, approve, manage, and implement pilots
  • Manage online leader screening
  • Administer special events
  • Provide feedback regarding programs
  • Ensure communication flows between the 4-H Council of Alberta’s directors and Regional Councils.

Thank you,

Your 4-H Council of Alberta Reps

 

 

4-H Council Updates

2016  -    Spring   |  Jan

2015  -   Fall   |  Summer   |   Spring 

2014  -   Fall   |  Summer   |   Spring

 

Golden Clover Award

Deadline: MARCH 31, 2017

To download the application click here.

4-H Alberta marks its Centennial in 2017.  100 years of 4-H history holds numerous opportunities to showcase the evolution of the program.  2017 is the time to recognize and celebrate outstanding leadership, innovative ideas, programs, activities and events that have made a difference and contributed to 4-H Alberta! 

 In the spirit of celebrating 100 years of 4-H in Alberta, the Golden Clover Award will be honoring the ten decades of 4-H achievement through innovative ideas and activities or events.  For 2017, we are seeking nominations that span the past 100 years of 4-H in Alberta.  The goal is to have 10 Golden Clover Awards, one to mark each decade.  Nominations may include innovations that are still going strong or past achievements that must not be forgotten.

The Golden Clover Award serves to recognize individuals or groups who have exhibited outstanding leadership while initiating a special contribution such as an innovative idea, program, activity or event that has made a significant difference to 4-H Alberta.  In 2017, we are seeking both current and historical nominations for the Golden Clover Award. 

Who can be nominated?

  • An individual or group, past or present, who has outstanding leadership skills while initiating their special contribution to 4-H at any level and in any decade, at the club, district, regional, or provincial level.

  • Past or Present - Members, Leaders, Sponsor Representatives, Clubs, District Councils, Regional Councils, 4-H Alumni, 4-H Staff, 4-H Supporters

 Examples of special contributions: (not limited to)

  • Creating and piloting a new project or program

  • Starting or re-organizing an event at the club, district, regional, or provincial level

  • Creating a new program, activity, or partnership at any level

  • Making a special contribution to 4-H

  • Outstanding leadership, mentorship, volunteerism

  • Facilitating a unique experience for members

 Past Golden Clover Award Recipients:

Northwest 4-H Region -Horse Play Committee- Developed and organized a successful, regional, equine event with large attendance

Leta Braunwarth - Use of technology to bring members together
Provost 4-H Pavilion – Community building 
Lorraine Parkinson - Club opportunity at the Calgary Stampede 
Alberta Recycling Management Authority – Recycling initiatives 
Henry Weigman - Program innovation 
Dixie Crowson, Linda Gooch and Muffy Knox – 4-H Alberta Horsemanship video 
Edith Zawadiuk - 4-H supporter and Ukraine 4-H initiative 
Calgary 4-H Alumni - Calaway Caper 
Milo Barfuss - Award of Excellence 
UFA Cooperative LTD - Sponsorship 

 

How to Apply:

Download the Golden Clover Application form - click here. 

  • Fill the form out, save, submit with testimonials or letters of support

  • Application Deadline:  March 31, 2017

  • The Golden Clover Award will be announced at 4-H Fever 2017

  • Past nominees can be nominated again. Applications must be re-submitted on current form.

  • Recipients will be notified early June to make arrangements for presentation 

Contact:

4-H Council of Alberta
c/o Golden Clover Award 2017
RR1 Site 7 Box 1
Westerose AB T0C 2V0
Email: susann.stone@4hab.com
Phone: 780-682-2648 Toll Free: 1-877-682-2244

Cleaver Kids

 

Cleaver Kids Leader GuideCleaver Kids in 4-H Alberta is for children aged 6-8 years. Cleaver Kids is an introduction to 4-H through fun, hands on learning that is age appropriate.

To register with Cleaver Kids for the 2016-2017 club year, the child must be age six as of January 1st, 2017 and must not have reached their ninth birthday by that time. Those who will turn nine before January 1st, 2017 will register as Junior 4-H members.

Engagement of Cleaver Kids at club level is FUN and requires family involvement.

4-H Clubs will design their activities to focus on skills development and are to be progressive in preparing children for 4-H member requirements as they grow.

 

Cleaver Kids Focus On:

  • Developing new friendships.
  • Developing a sense of belonging to the club and community.
  • Developing listening skills and abilities to express themselves.
  • Learning to set goals, track progress and celebrate achievements.

More information can be found in the Cleaver Kids Leader Guide. If you would like more information please contact the 4-H Council of Alberta.

 

Cleaver Kids Resources

Cleaver Kids Leader Guide | Cleaver Kids Quick Reference | Cleaver Kids Available Resources

Cleaver Kids Leaders:

Cleaver Kids will Receive:

  • Cleaver Kids card
  • Cleaver Kids progress folder
  • Cleaver Kids year end pennant or silver seal for returning Cleaver Kids

 

More Information

4-H Council of Alberta
RR 1 Site 7 Box 1
WESTEROSE AB  T0C 2V0
TEL 780-682-2648
Toll Free 1-877-682-2244
council@4hab.com

 

Leaders' Screening

deadline Dec 15
click here to access the On-Line Leader Screening

The 4-H Alberta Leader Screening Application process is designed to protect both our members and our leaders. We want to ensure that 4-H continues to provide a safe environment for young people to learn and grow. As a 4-H Leader, you will become part of a group of individuals who, for more than 100 years, has collaborated to help create a 4-H program which many believe to be the most effective existing program for developing leadership skills and creating bright futures for Alberta youth. We know that the continued success of 4-H depends on our volunteers.

 

Upon being elected by your club and registered by a leader, you will receive a username, password and the information needed to complete the process. Follow the step by step instructions and don’t hesitate to call if you require assistance.

Each registered 4-H Leader's Screening is completed by an online application, reference(s) and a mailed in criminal record check.

Click here to download Instructions and the Criminal Record Check Information Letter

 

IMPORTANT: Until they have been successfully screened, non-certified leaders or volunteers must always have a screened leader present when they are working with 4-H members or in any other position of trust.  A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; and/or being perceived to be in a position of power.

 

For more information please contact:

4-H Council of Alberta c/o Leader Screening Committee
RR 1 Site 7 Box 1 Westerose AB TOC 2VO
Phone: 780.682-2648, Toll Free: 1.877.682.2244
Cell:  780.898.3037 or 780.898.4223, Fax: 780.682.3784
Email:
leaderscreening@4hab.com or council@4hab.com

 

Leader Screening Frequently Asked Questions

deadline Dec 15
click here to access the On-Line Leader Screening

 

Why do I have to apply to be a 4-H Leader?

The 4-H Alberta Leader application process has two goals:

  • To protect 4-H members, leaders and clubs - we need to ensure that 4-H provides a safe environment for young people to learn and grow.
  • To clearly communicate 4-H Alberta values, policies, and code of conduct and to provide standardized training for leaders to enhance their confidence and leadership skills.

Who has to complete the leader screening process?

Any one in a position of trust within the club, district, region, or province. Key Leaders, all registered club related leaders (general, assistant, project), alumni who participate in 4-H events, all members of Regional or District Councils who attend 4-H events where 4-H members are present, and those who hold a position of trust* (i.e.: a person with Club financial responsibilities) must complete the leader screening process. Ensure that your club does not register, as leaders, those individuals that do not hold a leadership role that is in a position of trust; these individuals may be registered as volunteers and volunteers may only work with members, Cleaver Kids, and in other positions of trust while a fully screened leader is present.

*A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; being perceived to be in a position of power. 

For more details, please see the last FAQ:  What are the categories of adult involvement in 4-H Alberta?

 

When do I need to be screened?

Current leaders must re-certify / re-screen every 5 years. New leaders and leaders requiring re-screening remain as a non-certified status (i.e. volunteers) until all components of the leader screening application process are approved by the 4-H Alberta Screening Committee and, ideally, until they have completed Level One Leader Training.  Each year, the deadline for completion of leader screening or re-screening is December 15.

 

How do I find out my screening status?

General Leaders can see each screening date of the clubs' registered leaders. Each individual leader can verify their screening date and/or progress by signing on using their username and password to view their profile. For further information, contact the 4-H Council of Alberta.   

 

Our club has many volunteers/parents that assist the club throughout the year - do they require screening?

It is important that all volunteers at 4-H sanctioned events throughout the year are documented. Volunteers are an important part of the 4-H program. Volunteers are not required to screen but all volunteers require a registered, screened leader to be present at all times when volunteering for 4-H Alberta in the following capacities:

  • at events and/or activities where 4-H members and/or Cleaver Kids are present;
  • when dealing with any financial matters or 4-H business activities;
  • while serving in any position where the volunteer may be perceived to be making decisions on behalf of other 4-H Participants; 
  • while serving in any position where the volunteer may be perceived to be in a position of power.

For more details, please see the last FAQ:  What are the categories of adult involvement in 4-H Alberta?

 

Why do 4-H Leaders have to be screened?

We cannot ignore the fact that there are people who are potential risks to 4-H members. If we do not have a screening program, then we are putting our members at unnecessary risk. The second purpose is to protect the good name and financial stability of the 4-H program. If an incident of abuse occurred and 4-H did not have a screening procedure in place, then the entire program could be vulnerable.

 

Will the criminal record check cost anything?

There may or may not be an initial fee associated with your criminal record check, depending on your local police detachment.  4-H Council of Alberta expects that we will be able to reimburse up to $15 for leaders to acquire their criminal record / vulnerable sector check (CRC/VSC).  At this time (August 11, 2016), Volunteer Alberta is updating their process and has indicated that reimbursement for $15 per CRC/VSC should be available to our organization.  You must obtain a receipt and mail it in with your CRC/VSC to the 4-H Council of Alberta office at Westerose. Important information is included in the criminal record check letter; take this letter with you to your local detachment. Please be sure to request a vulnerable sector check with your criminal record check as well as a receipt if you are required to pay a fee.

 

Will I be required to give fingerprints?

You may also be asked to submit your fingerprints in order to complete the record check. Fingerprinting may occur due to the fact that you have the same birth date and/or name as a convicted criminal; this is done simply to identify you. The results of the criminal record check will be given or mailed to you by your local detachment. There may be an additional fee for fingerprinting, depending on your local detachment, however, 4-H Council expects to be able to reimburse up to a maximum of $15 for each leader.

 

What if I have concerns about my criminal record check?

You may contact the 4-H Alberta Leader Screening Coordinator at 4-H Council of Alberta.  If an individual leader's criminal record check indicates that a criminal charge may exist, we request that the conviction(s) be prepared by the detachment for submission to the 4-H Alberta Leader Screening Committee by the volunteer leader.  This is stated in the criminal record check letter which leaders must take to their local police detachments.  Each of these cases is handled on an individual basis and the Leader Screening Coordinator is able to answer questions and/or determine the best outcome or course of action in consultation with the 4-H Leader Screening Committee.  The 4-H Alberta Screening Coordinator and each member of the Screening Committee have signed an oath of confidentiality that all information will be kept private and will only be used to make screening decisions.

 

Will my personal information be kept confidential?

The 4-H Alberta Screening Coordinator and each member of the Screening Committee have signed an oath of confidentiality that all information will be kept private and will only be used to make screening decisions. After the committee has finished its work, the documents are stored securely and remain confidential under the control of 4-H Council of Alberta and in accordance with privacy legislation.

 

What happens if I do not complete the Leader Application or Leader Screening process?

If a 4-H volunteer has not been approved by the 4-H Alberta Screening Committee and continues to act as a 4-H leader, the club membership will be notified of the fact that, if the volunteer does not cease involvement as a leader immediately, the club cannot be considered to be in good standing and will therefore be ineligible to receive support from 4-H entities.

 

Do I have to re-certify every year?

No. Leaders are required to re-certify at the beginning of their 6th year of service, and every 5 years after that.  If you are an existing leader re-applying after 5 years of service, please accept our heartfelt thanks for your commitment to our youth.  If you are a new leader, congratulations on taking this step to become a part of something truly outstanding!

 

What is the difference between a leader and volunteer?

A leader is elected at a club, district, regional or provincial level. Leaders are in a position of trust and act in a mentorship role to a group or individual 4-H members. 4-H leaders hold responsibility for the safety of the members and the club as a whole, as well as responsibility for leading members to success. Clubs should require enough screened leaders to have an adequate ratio of members to leaders.

Volunteers are a very important aspect of the success of the 4-H program. All volunteers should be documented but do not necessarily require screening. All volunteers require a registered, screened leader to be present at all times when volunteering for 4-H Alberta in the following capacities: 

   1) at events and/or activities where 4-H members and/or Cleaver Kids are present;

   2) when dealing with any financial matters or 4-H business activities;

   3) while serving in any position where the volunteer may be perceived to be making decisions on behalf of other 4-H Participants; 

   4) while serving in any position where the volunteer may be perceived to be in a position of power.   

Also see the next question and answer.

 

What are the categories of adult involvement in 4-H Alberta?

Leader - Leaders are adults (18+ years old) in a position of trust within the 4-H Club, District, Region or Provincial level.  

A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; being perceived to be in a position of power. Leaders:

  • Must be elected by the club.
  • Must complete the Leader Screening Process by December 15th to begin their first year as a Leader. They must complete the renewal process every five years for as long as they are a Leader.
  • Do not achieve full Leader status until their screening is complete and, ideally, until they complete Level 1 Leader Training.

Every 4-H club must have a minimum of one screened Leader present at all 4-H Alberta activities.

  •  Clubs' General Leaders are responsible for designating others as "Leaders" versus "Volunteers".
  •  Anyone registered in the online system as a Leader, who does not complete their screening by December 15, will have their Leader status removed and they will be moved to the Volunteer category. 

Volunteer – Adult volunteers are vitally important to the success of 4-H Alberta, and there is great benefit to having them registered for communication and opportunity purposes. Any adult registered into the online system, who has not been elected to be a Leader by the club, but who wishes to provide support to the club, district, region or provincial activities, shall be considered a Volunteer.  They are to be registered as such by the General Leader.  Many clubs currently have "Parent Volunteers" and these individuals belong in this general volunteer category.

Volunteers:

  • Do not hold positions of trust nor need to be screened.
  • Must only serve as volunteers
  • Must only work with members, finances, business activities or in other perceived, decision-making roles when a screened Leader is present.
  • Support 4-H Alberta at the club, district, regional or provincial level through volunteer activities such as setting up venues, coordinating communication judges, assisting with events, acting as a committee member, et cetera.

 

Both leaders and volunteers are invited to attend provincial educational opportunities (Leaders' Conference, project specific activities, etc.). These events are seen as stepping stones for Volunteers to develop into future Leaders. Travel opportunities are also open to both Leaders and Volunteers. However, if Volunteers are required to chaperon they will be required to undergo screening (and provide a criminal record/vulnerable sector check) by the administrators of that specific travel opportunity.