4-H Council of Alberta
The information below is kindly provided and updated by 4-H Council of Alberta. For more information or if there are any questions regarding the topics below please contact Susann Stone of the 4-H Council of Alberta directly: firstname.lastname@example.org.
The Alberta 4-H Council assists with communication between the members, leaders, clubs, councils and 4-H Alberta Partners as well as the promotion of the 4-H program.
The 4-H Council of Alberta is a registered society made up of nine elected directors from throughout the province who strive to represent and support the needs expressed by members and leaders. The Council's roles within 4-H Alberta are policy development and implementation, provincial advisory committee engagement, On-line Leader Screening management, Golden Clover Award administration, piloting of special initiatives and management of insurance purchasing, claims and inquires.
Who are we?
The Council’s mandate within 4-H Alberta is to:
Make cheques payable to 4-H Council of Alberta and send to
4-H Council Updates
Watch for updates and news from 4-H Council of Alberta in the monthly e-scoop or by contacting your Council representative.
Commit to Kids
4-H is building a series of eLearning courses for volunteers and staff that will give everyone a consistent start within the organization. The first to launch is the child sexual abuse prevention couse called Commit to Kids, which is offered by the Canadian Centre for Child Protection for organizations like 4-H.
4-H Canada, in partnership with each 4-H provincial association, offers two key pieces of training to all volunteers, screened leaders and staff.
Abuse Prevention - The Commit to Kids online training provides up-to-date, accurate and relevant information to keep children and youth safe and prevent sexual abuse
Duty to Report - This 4-H Canada document gives an overview of other forms of abuse, and the abuse and inappropriate conduct reporting guidelines for 4-H in Canada.
This is mandatory training that all screened leaders and staff must complete as part of their onboarding process. It is optional for additional club and event volunteers. Each province has its own plan to train all screened leaders and staff by May 2021. Please note: This is mandatory training that all 4-H leaders must complete in addition to leader screening (application, references, and polic check). It is optional for 4-H volunteers to complete. This will become MANDATORY across Canada in May 2021. Thus it will be MANDATORY for all in the 2020-2021 club year for Alberta.
Golden Clover Award
click here for application
Deadline: NOV 30
Golden Clover Award Nomination Form click here
The Golden Clover Award serves to recognize individuals or groups who have exhibited outstanding leadership while initiating a special contribution such as an innovative idea, program, activity or event that has made a significant difference to 4-H Alberta.
Who can be nominated?
Examples of special contributions: (not limited to)
Past Golden Clover Award Recipients:
Northwest 4-H Region - Horse Play Committee
How to Apply:
4-H Council of Alberta
Cleaver Kids is an early introduction to 4-H Alberta through fun, hands on learning that is age appropriate for youth aged 6 to 8 years.
To register with Cleaver Kids for the 2019-2020 club year, the child must be age six as of January 1, 2020 or must not have reached age nine by that time. Those who will turn nine before January 1, 2020 will register as Junior 4-H members.
Cleaver Kids enjoy learning about 4-H by first learning about the basic requirements and then focusing on the four areas of skills development. 4-H Clubs can be creative and design stand-alone activities that foster skills development in a progressive manner. Stand-alone learning activities, that are age appropriate and different than 4-H Members' project activities, serve to prepare Cleaver Kids to transition into Junior 4-H Members and progress through the 4-H program. Keeping learning fresh at each stage helps to ensure that they remain engaged and interested. Engagement of Cleaver Kids at club level is about FUN, FUN, FUN and the fun requires family involvement.
To aid in providing programs for Cleaver Kids please watch the following webinar:
Cleaver Kids Focus On:
More information can be found in the Cleaver Kids Leader Guide. If you would like more information please contact the 4-H Council of Alberta.
Cleaver Kids Resources
Cleaver Kids Leaders:
Cleaver Kids will Receive:
deadline Dec 15
The 4-H Alberta Leader Screening process is designed to protect both our members and our leaders. We want to ensure that 4-H continues to provide a safe environment for young people to learn and grow. As a 4-H Leader, you will become part of a group of individuals who, for more than 100 years, has collaborated to help create a 4-H program which many believe to be the most effective existing program for developing leadership skills and creating bright futures for Alberta youth. We know that the continued success of 4-H depends on our volunteers.
Upon being elected by your club and registered by an authorized 4-H leader or staff person, you will receive an email containing your username, password and the information needed to complete the process. Follow the step by step instructions and don’t hesitate to call if you require assistance.
Each registered 4-H Leader's Screening is completed via an online application, reference(s) and a mailed in police check that must include a Vulnerable Sector Check. Please scan and email a copy of the police check before mailing as this allows screening to be pre-approved, pending receipt of the original police check. If the original police check is to be returned, also enclose a self-addressed, stamped envelope.
IMPORTANT: Until they have been successfully screened, non-certified leaders or volunteers must always have a screened leader present when they are working with 4-H members or in any other position of trust. A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; and/or being perceived to be in a position of power.
For more information please contact the Leader Screening Coordinator at:
4-H Council of Alberta c/o Leader Screening Committee
Leader Screening Frequently Asked Questions
deadline Dec 15
Why do I have to apply to be a 4-H Leader?
The 4-H Alberta Leader application process has two goals:
Who has to complete the leader screening process?
Any one in a position of trust within the club, district, region, or province must complete the screening process. Key Leaders, all registered club related leaders (general, assistant, project), alumni who participate in 4-H events, all members of Regional or District Councils who attend 4-H events where 4-H members are present, chaperones, program/supervisory volunteers, and those who hold a position of trust* (i.e.: a person with Club financial responsibilities or a person that members may perceive to be in a position of authority or power) must complete the leader screening process. Ensure that your club does not register, as leaders, those individuals that do not hold a leadership role that is in a position of trust. These individuals may be registered as volunteers and volunteers may only work with members, Cleaver Kids, and in other positions of trust while a fully screened leader is present.
*A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; being perceived to be in a position of power or authority.
For more details, please see the last FAQ: What are the categories of adult involvement in 4-H Alberta?
When do I need to be screened?
Current leaders must re-certify / re-screen every 5 years. New leaders and leaders requiring re-screening remain at a non-certified status (i.e. they remain volunteers) until all components of the leader screening application process are approved by the 4-H Alberta Screening Committee. Leaders also complete Commit to Kids training and Level One Leader Training. Each year, the deadline for completion of leader screening or re-screening is December 15.
How do I find out my screening status?
Each individual leader can verify their screening date and/or progress by signing on using the provided username and password to view their profile; see "View leader screening progress" for details. General Leaders and Club Registrars can see screening dates of the clubs' registered leaders but not the full details of the screening process as it is confidential. For further information, contact 4-H Council of Alberta.
Our club has many volunteers/parents that assist the club throughout the year - do they require screening?
It is important that all volunteers at 4-H sanctioned events throughout the year are documented. Volunteers are an important part of the 4-H program. Volunteers are not required to screen but all volunteers' participation requires that registered, screened leaders are also present at all times when volunteering for 4-H Alberta in the following capacities:
For more details, please see the last FAQ: What are the categories of adult involvement in 4-H Alberta?
Why do 4-H Leaders have to be screened?
We cannot ignore the fact that there are people who pose potential risks to 4-H members. If we do not have a screening program, then we are putting our members at unnecessary risk. The second purpose is to protect the good name and financial stability of the 4-H program. If an incident of abuse occurred and 4-H did not have a screening procedure in place, then the entire program could be vulnerable.
Will the police check cost anything?
There may or may not be a fee associated with your police check, depending on your local police detachment. 4-H Council of Alberta is registered with Volunteer Alberta, an organization that has agreements in place with many police detachments across Alberta. Important information is included in the police check letter. Take this letter with you to your local detachment. Please be sure to request a vulnerable sector check with your criminal record check.
Will I be required to give fingerprints?
You may also be asked to submit your fingerprints in order to complete the police check. Fingerprinting may occur due to the fact that you have the same birth date and/or name as a convicted criminal; this is done simply to identify you. The results of the police check will be given or mailed to you by your local detachment. Again, remember to request that a vulnerable sector check also be completed. There may be an additional fee for fingerprinting, depending on your local detachment.
What if I have concerns about my criminal record or police check?
You may contact the 4-H Alberta Leader Screening Coordinator at 4-H Council of Alberta. If an individual leader's police check indicates that a criminal charge may exist, we request that the conviction(s) be prepared by the detachment for submission to the 4-H Alberta Leader Screening Committee by the volunteer leader. This is stated in the police check letter which leaders must take to their local police detachments. Each of these cases is handled on an individual basis and the Leader Screening Coordinator is able to answer questions and/or determine the best outcome or course of action in consultation with the 4-H Leader Screening Committee. The 4-H Alberta Screening Coordinator and each member of the Screening Committee have signed an oath of confidentiality and all information will be kept private and will only be used to make screening decisions.
Will my personal information be kept confidential?
The 4-H Alberta Screening Coordinator and each member of the Screening Committee have signed an oath of confidentiality. All information will be kept private and will only be used to make screening decisions. After the committee has finished its work, the documents are stored securely and remain confidential under the control of 4-H Council of Alberta and in accordance with privacy legislation and as required by organizations that work with vulnerable populations.
What happens if I do not complete the Leader Application or Leader Screening process?
If a 4-H volunteer has not been approved by the 4-H Alberta Screening Committee and continues to act as a 4-H leader, the club membership will be notified of the fact that, if the volunteer does not cease involvement as a leader immediately, the club cannot be considered to be in good standing and will therefore be ineligible to receive support from 4-H entities.
Do I have to re-certify every year?
No. Leaders are required to re-certify at the beginning of their 6th year of service, and every 5 years after that. If you are an existing leader re-applying after 5 years of service, please accept our heartfelt thanks for your commitment to our youth! If you are a new leader, congratulations on taking this step to become a part of something truly outstanding!
What is the difference between a leader and volunteer?
A leader is elected at a club, district, regional or provincial level. Leaders are in a position of trust and act in a mentorship role to a group or individual 4-H members. 4-H leaders hold responsibility for the safety of the members and the club as a whole, as well as responsibility for leading members to success. Clubs should require enough screened leaders to have an adequate ratio of members to leaders.
Volunteers are a very important aspect of the success of the 4-H program. All volunteers should be documented but do not necessarily require screening. All volunteers do require registered, screened leaders to be present at all times when volunteering for 4-H Alberta in the following capacities:
Also see the next question and answer.
Leader - Leaders are adults (18+ years old) in a position of trust within the 4-H Club, District, Region or Provincial level.
A position of trust includes mentoring youth; having responsibility and/or authority for any financial matters or business activities; making any decisions on behalf of members, leaders, and families; being perceived to be in a position of power. Leaders:
Every 4-H club must have a minimum of two screened Leaders present at all 4-H Alberta activities.
Volunteer – Adult volunteers are vitally important to the success of 4-H Alberta, and there is great benefit to having them registered for communication and opportunity purposes. Any adult registered into the online system, who has not been elected to be a Leader by the club, but who wishes to provide support to the club, district, region or provincial activities, shall be considered a Volunteer. They are to be registered as such by the General Leader. Many clubs currently have "Parent Volunteers" and these individuals belong in this general volunteer category.
Both leaders and volunteers are invited to attend provincial educational opportunities (Leaders' Conference, project specific activities, etc.). These events are seen as stepping stones for Volunteers to develop into future Leaders. Travel opportunities are also open to both Leaders and Volunteers. However, if Volunteers are required to chaperon they will be required to undergo screening (and provide a criminal record/vulnerable sector check) by the administrators of that specific travel opportunity.
Club & Program Fees Information
4-H Alberta collects membership fees and program fees at the provincial level while regional and district programs currently collect these fees at the regional and/or district levels. Fees may be submitted online with MasterCard and VISA credit cards (and with MasterCard Debit and VISA Debit cards) when registering your club or when registering for a provincial 4-H program. This is the easiest and quickest way to complete a club or provincial program registration. Once submitted, you can access a receipt for your payment by logging in with your username and password to the online registration system. Fees may also be submitted by contacting the Club and Program Payments Administrator with a MasterCard or VISA credit card. Club and Program Payments Administrator may be reached through both Council’s (1.877.682.2244 or direct line 780.898.3037) and Foundation’s (1.877.682.2153 & press 1) telephone lines. Another option is to mail cheques to 4-H Foundation of Alberta office at RR 1 Site 7 Box 10, Westerose, AB. T0C 2V0.
Both individuals and clubs may access receipts via their 4-H Alberta online profiles. The record of your club’s membership fees payments, refunds and transfers are recorded as part of your club’s profile in the online registration system. If you are the club’s General Leader and/or Club Registrar, you can see the financial information by following these instructions.
The record of individual’s fees payments and refunds are similarly recorded as part of your 4-H profile in the online registration system. Individuals (members, leaders, volunteers) can also log in by following these instructions.
For more information about provincial fees payments and receipts, contact:
Club and Program Payments Administrator